Metadata instructions

OERca - Metadata Instructions

Note about metadata for original versus replacement COs
When you are editing the metadata for the original content objects (COs) within OERca, the background color will be gray. When you are are editing the metadata for the replacement COs, the background will be green.

Explanation of the metadata fields

 * Information


 * Content Type: Choose what type of content the image displays. For instance, if the object is a newspaper cover, it would be considered an Artifact Image (same with a screenshot of a website). If the object is a picture of a bread bin, it would be considered a Illustrative Photograph.


 * Citation: Give the full or partial citation of the object - if unknown leave blank. If you can find the full citation, do so. If you have a URL to where you downloaded the object, make sure it appears here.


 * Author: Name the author(s) of the object - if unknown leave blank.


 * Contributor: Name the contributor(s) to the object - if unknown leave blank.


 * Description: Give a fairly comprehensive description of the object and what’s being represented.


 * Keywords: Give a number of keywords for the object so that a web search can be useful.


 * Copyright


 * Copyright Status: Select the copyright status of the object. Remember, Creative Commons licenses still mean that object is copyrighted. The CC license is just that, a license.


 * Copyright Holder: The holder of the copyrights - this might be the author, it might be the publisher, it might be someone else. Try to be sure.


 * Copyright Info URL: This is important for the CC licenses. Find the license on the CC website and copy the URL here.


 * Copyright Notice: This is a notice of copyright for the object. It might be just a copyright symbol and the year or maybe a whole statement about how the work is offered under a CC license. Capture what you can.


 * Status


 * Ask instructor about origin of CO?: Click "Yes" only if it appears that this object may have been created by the instructor, but has no or unclear contextual information. This will send the object to an ASK Form for the instructor that has default questions about what the object depicts, who holds the copyrights, and what the citation looks like (among other questions). For a replacement object, this question should be set to "Yes" when you want the instructor to review the replacement object (the instructor must review all replacement objects).


 * Ask dScribe2 a general question about the CO?: Choose "Yes" if you have a question you would like to ask the dScribe2 about this object. This may be any kind of question. You should also choose "Yes" and ask a question when the content object relates to a Privacy or Endorsement policy issue, or a dead end in the clearing process (your searches for a replacement have failed, for example). Follow the workflow to see when to send objects to the dScribe2.


 * Recommended Action: Recommend an initial action you will take with the content object. If you are going to search for a replacement, choose “Search” - if you want to get permission, choose “Permission” and provide the contact information for the dScribe2. Generally speaking you will choose Search, Permission, or one of the Retain options, depending on the situation. Again, follow the workflow to see which action to recommend given the context of the content object.


 * Final Action Taken: This is the final action taken for a content object. This will be set once you, the dScribe2 and the instructor have agreed on how to clear the content object.


 * Is the content object cleared for publishing?: Set this to "Yes" only after a final action has been assigned and the content object is ready for publishing. This may mean OER has permission to use the object, you found or created a replacement, the object has no copyright or is in the public domain, or the object has been removed from the material.

COs with action "Remove and Annotate"

 * Information tab
 * Content Type
 * Citation

COs with action "Retain: Public Domain"

 * Information tab
 * Content Type
 * Citation


 * Copyright tab
 * Copyright Status

COs with action "Retain: Permission" that were created by the Instructor

 * Information tab
 * Content Type
 * Citation


 * Copyright tab
 * Copyright Holder

COs with action "Retain: Permission" (created by someone other than the instructor) or "Retain: Copyright Analysis"

 * Information tab
 * Content Type
 * Citation


 * Copyright tab
 * Copyright Status
 * Copyright Holder
 * Copyright URL
 * Copyright Notice

COs with action "Search" or "Create"

 * Information tab
 * Content Type
 * Citation


 * Copyright tab
 * Copyright Status
 * Copyright Holder
 * Copyright URL
 * Copyright Notice